Boards utilize a variety of tools for preparing meetings, including emailing documents and using file-sharing sites. While these tools can be useful for organising and sharing materials, they don’t have the flexibility or security needed to meet board requirements. The right board document solution will increase meeting productivity and reduce the administrative burden. Find a solution that is that is based on the requirements of both your board members and administrators.
For instance, if the principal issue is deciding on agenda items and the board book, think about solutions that let directors design their own agenda templates or a simple drag-and-drop tool. If the main issue is making sure that directors have access to all necessary material prior to and during the meeting, search for a solution that has an entire library of board documents and allows secure sharing with external stakeholders (such as auditors and legal).
The most effective boards utilize technology in order to streamline their meetings and support collaboration. While the first generation of solutions focused on shifting meeting materials from paper to digital formats, more recent board portals have been transformed into fully integrated software platforms with advanced capabilities for efficient meetings and effective governance practices. To maximize your ROI Choose a service that is cloud-first and has a an established track record with global clients. Ask prospective vendors how they will protect confidential data and provide 24/7 support for you and your team. During the evaluation process be sure to inquire about how the board software is designed to grow to meet your needs as you expand your business and your community of users.