In the past, servers of a law firm were the main way to store documents. This setup was expensive, as it required them to invest in software, hardware, security solutions, data backup systems, as well as other items. This meant they also required space in the office to the server room.
There are a myriad of alternatives in the present day to the traditional server based approach. Cloud computing has provided lawyers with more options to collaborate with clients and work remotely than ever before.
Cloud storage is typically cheaper and more manageable compared to a law firm’s physical files kept on servers on-premise or file cabinets. Cloud-based systems are managed by the cloud provider, who charges per use.
The best cloud-based solutions are also easy to use and efficient for document collaboration. Multiple users can comment on a document from different locations, and simultaneously, removing the need to manually version files. This helps speed up the process and improves the quality of legal representation.
Some law firms are hesitant to make use of cloud-based technology due to misperceptions about the security of cloud-based services. Cloud computing is generally more secure than local servers due to advances in cybersecurity. Cloud providers provide a wide range of benefits to law firms https://cloudvdr.com/important-factors-to-consider-when-choosing-a-virtual-data-room/ that aid in reducing costs.