Planning and execution are essential to a successful meeting of the board. Maintaining the board’s focus for a smooth and effective discussion, while limiting time spent on non-board issues, is essential. It could seem like a daunting task but with a little planning and a follow-up, you can conduct a perfect board meeting for your company.
Start on time. This will set the mood and show respect for your fellow board members. Especially when beginning a virtual meeting, it’s important to start on time and adhere to your schedule. This will help you ensure that there are sufficient participants to ensure quorum. Quorum is the minimum amount of attendees required for conducting business at the meeting.
Open the meeting with an order of the meeting Calling to order is a way to ensure that everyone is on the same page and ready to start the meeting. This is usually done by the secretary of the board, who calls out the names and identifies each board member in attendance. This determines whether there is a quorum present and whether the meeting will continue as planned.
Present the state of the union. This is a great start to the meeting, and it will help frame the discussions that follow. The CEO or C-level executives can briefly discuss the current state of your company including any new challenges or opportunities for growth that have emerged since the last board meeting.
Make time http://boardmanagers.net/decision-making-tools-to-help-increase-productivity-and-free-up-time for any new items: It’s a good idea to take a few minutes off at the end of the agenda to discuss any new or ad hoc issues that are brought up during the meeting. This is an excellent way to ensure that all important topics receive the attention they need and that all relevant information is included in minutes of board meetings.